Legal Assistant/Support
Legalite is a multi-award-winning commercial law firm specialising in franchising and property. We help our clients thrive through simplified and forward-thinking legal services.
We’re not like traditional law firms. In fact, we’re not like any other law firm. Legalite is a trailblazing and dynamic business; the perfect place for those who are ambitious and want more than traditional legal pathways offer.
We invite a diversity of candidates to apply – from all different multicultural backgrounds (including Aboriginal and Torres Strait Islander peoples), paths, perspectives, gender identities, ages, life stages and abilities. If you can demonstrate the skills we’re looking for, we’d love to hear from you.
TL;DR
- We’re looking for a passionate, proactive, innovative, and reliable Legal Support to our team of lawyers who are specialists at what they do.
- You’ll work with many of Australia’s most well-known and much-loved brands.
- You’re excited by the prospect of Legalite’s growth and working with a multi-award-winning law firm.
- We have a supportive, collaborative, and fun culture for those who are serious about their career.
- This is a full time opportunity.
- Work from home and/or our office.
- Above market salary plus bonuses is on offer, in line with what you uniquely bring to the table.
About you
We are looking for a self-starter who can demonstrate they possess the following essential skills:
- Ability to build meaningful relationships with clients, referrers, colleagues, and wider network.
- Effective negotiation and interpersonal skills to liaise with all parties to achieve the desired outcomes.
- Ability to tailor client engagement approach and communication based on client preferences and prioritise client happiness.
- A client service mindset – responsive, with ability to make our clients’ lives easier and help them to feel looked after.
- Ability to think outside the box.
- Always thinking of ways we can improve our internal processes, and how we develop new services and products.
- Proactive and willing to try new things, including an appetite for upskilling as needed.
- Ability to confidently present ideas and solutions to the team, as well as respectfully and constructively challenging ideas.
- Proactive, forward thinking, confident and works autonomously.
- Impeccable attention to detail and always thinking ahead.
- Thoughtful in decision making.
- Transparent, and willing to ask for help or guidance when required.
- A trusted manager of confidential information.
- Proactive and identifies where support may be required – does not wait to be asked before assisting.
- Identifies opportunities to improve efficiencies and team productivity.
- Proficient in use of firm technology, including legal specific tech.
- Ability to troubleshoot problems autonomously, as well collaboratively with the legal team.
We’re looking for someone with relevant experience in a similar role. A qualification in legal studies, legal services, business administration or similar is advantageous but not essential.
The opportunity
You will be primarily responsible for:
- Diary and inbox management.
- Identifying CPD opportunities and share with lawyers/book.
- Working in collaboration with Operations Support to coordinate team workflow and other activities, as required.
- Initial drafts of legal documentation.
- Conducting company, PPSR and title searches, and ordering and compiling property searches and certificates.
- Collating and merging documents, such as franchise documents, leases, disclosure statements, contracts of sale and vendors statements.
- Uploading documents and creating envelopes in DocuSign, and monitoring signing.
- Managing IP Australia correspondence.
- Submitting trade mark applications through IP Australia.
- Assisting with conveyancing forms and tasks, including via PEXA where required.
- Basic research and support as requested by a lawyer.
- Assisting retainer clients.
- Opening new matters.
- Preparing Costs Disclosures.
- Sending Costs Disclosures by DocuSign, following up signing, and saving to matters.
- Archiving matters, saving emails and correspondence to LEAP.
- General proofreading.
- Assisting lawyers with administrative support.
- Updating or preparing templates and precedents.
- Assisting lawyers with email correspondence.
- Assisting with reporting, including progress reports.
- Assisting with the setup and maintenance of legal related technology.
- Liaising with external suppliers as needed.
- Working with the Operations Support to manage client invoicing and debtor follow-ups when required (including taking over this function if Operations Support is on leave).
- Creating client forms and monitoring responses through Microsoft Forms.
- Other administrative tasks as needed.
Above market salary (plus bonuses) is on offer, commensurate with what you uniquely bring to the table.
More opportunity awaits
Legalite is on a strong growth trajectory, with some exciting plans already in the works across key innovation projects, new service offerings and fantastic clients.
Don’t Just Take Our Word for it
Legalite won the Australian Business Awards Employer of Choice Award, 2022.
We’re a finalist in the Telstra Best of Business Awards, 2023.
For two years in a row, Legalite was named Australia’s Best Law Firm in the NAB Professional Services Awards – an award voted entirely by clients.
Our team members have said that working at Legalite is “a joy”, “the best thing to happen in their career”, that they’ve “never been happier” and can “truly be ourselves”.
They also mentioned our focus on wellbeing is “next level”, the “team is collaborative and supportive” and they “look forward to coming to work.”
Shucks!
The Process
We don’t want to see a stock standard, copy and paste application. Please submit a cover letter that shows us your personality and addresses our key selection criteria with examples of how you demonstrate the essential skills, competencies, and qualities. We want to hear why you think a firm like Legalite could be the next best step in your career.
Applications that do not include this will not be considered.
We’ll be in touch with suitable candidates to discuss this opportunity in more detail.
Accessibility Statement
If you require further support in completing your application and/or undergoing our recruitment process, please contact us via [email protected] as we are happy to help.
Apply here: www.legalite.com.au/careers/
Only applicants who have the right to work in Australia will be considered.